Planning Commission: November 20, 2025
7:00 pm Fairfax Women’s Club
Fairfax Women's Club - 46 Park Road, Fairfax 94930
This meeting will be held in-person at the Fairfax Women’s Club, 46 Park Road, Fairfax. The meeting is also being held virtually on Zoom. It will be broadcast on Channels 27 and 99 and livestreamed on https://www.townoffairfax.org/watch-live-2/ or https://www.cmcm.tv/27.
How to participate in the meeting virtually
- Join the Zoom webinar and use the “raise hand” feature to provide verbal public comment.
- On Zoom: Webinar ID: 889 4332 9232 or join https://us02web.zoom.us/j/88943329232
- By telephone: 1 (669) 900 6833 or 1 (346) 248-7799 and use Webinar ID above. If you receive a busy signal, call +1 (346) 248-7799 (Press *67 before dialing to hide your phone number). To speak during the public comment time press *9 and you will be added to the queue and unmuted when it is your turn to speak.
Before 2:00 pm on the day of the meeting you may e-mail written comments to the Planning Commission at Planning@townoffairfax.org. Comments will be provided to the Planning Commission prior to the meeting and will become part of the meeting record but will not be read out loud.
7:00 P.M. CALL TO ORDER
APPROVAL OF AGENDA
MEETING PROTOCOL
The Chair shall maintain order at the meetings in accordance with Robert’s Rules of Order and the Planning Commission has the responsibility to be a model of respectful behavior in order to encourage community participation and citizen input at Planning Commission meetings. The Planning Commission and the audience are expected to refrain from using profane language and/or ridiculing the character or motive of Planning Commission members, staff, or members of the public and to maintain the standards of tolerance and civility.
Conduct: All interested persons are invited to participate in public hearings. In order to give all interested persons an opportunity to be heard and to ensure the presentation of all points of view, members of the audience should: (1) Limit their presentation to three minutes; (2) Provide their comments by e-mail as described above; (3) State their view and concerns succinctly; and, (4) Submit any new documents to the Planning Staff, first, directly, or via e-mail at Planning@townoffairfax.org to be entered into the record.
PUBLIC COMMENTS ON NON-AGENDA ITEMS
Anyone who wishes to address the Planning Commission on matters not on the agenda, but within the jurisdiction of the Planning Commission, must do so by e-mail, in person, or via Zoom in the manner described above. Presentations will be limited to three minutes, or as otherwise established by the Planning Commission Chair.
CONSENT CALENDER
There are no consent calendar items.
PUBLIC HEARING ITEMS
Request for a Conditional Use Permit and Combined Side-yard Setback Variance to legalize a partially constructed approximately 120 square foot detached accessory office structure with electricity, but no plumbing; Assessor’s Parcel No. 002-014-23; RS-6 Single-family Zone; Justin and Daina Montante, applicants/owners; CEQA categorically exempt § 15301(a) & § 15303(e).
Request for a Revocable Encroachment Permit to legalize three approximately 2-foot-tall wood landscape retaining walls and an expanded front entry deck on the existing single-family residence site; Assessor’s Parcel No. 003-101-07; RS-6 Residential Single-family Zone; Christopher Ciaburro, applicant; Emily Menhardt and Jameson Reeves, owners; CEQA categorically exempt, § 15303(e) and 15305(b).
DISCUSSION ITEMS
There are no discussion items.
MINUTES
PLANNING DIRECTOR’S REPORT
COMMISSIONER COMMENTS/REQUESTS
ADJOURNMENT
Staff reports: Staff reports, and associated materials will be available for public review on the Town website at www.townoffairfax.org the Saturday before the meeting.
Court Challenges: If you challenge the matter(s) described above in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this Notice, or in written correspondence delivered at, or prior to the above referenced public hearing [Govt. Code section 65009(b)].
If an item is continued to a date certain, it is the responsibility of interested parties to note the new meeting date. Notices will not be sent out for items continued to a specific hearing date.
Materials related to an item on this Agenda submitted to the Planning Commission after distribution of the agenda packet are available for public inspection on the Town’s website at “townoffairfax.org“, subject to the staff’s ability to post the documents before the meeting.
Accommodation: If you need accommodation to attend or participate in this meeting due to a disability, please contact the Town Clerk at (415) 453-1584 a minimum of 48 hours prior to the meeting.
The Final Agenda will be posted on the Friday evening before the hearing at the Fairfax Post Office, the Women’s Club and Town Hall in accordance with Government Code section 54954.2(a)(1). Items shown on this notice may be taken out of order so all interested parties should be at the meeting at 7:00 PM.